Design

BIM tender support

Review of the information requirements, pre-appointment BIM execution plan, plan after the award: support for those bidding in tenders with BIM requirements, with legal support on contracts.

At a glance

B1P Group supports design practices and contractors in tenders with BIM requirements: it reviews the exchange information requirements (EIR, the capitolato informativo of Italian tenders) and the tender rules, writes the pre-appointment BIM execution plan that answers every requirement, estimates the cost of BIM in the bid and, after the award, drafts the BIM execution plan. On contracts and clauses we work with the law firm Studio Legale Piselli & Partners.

Definition

What is the pre-appointment BIM execution plan?

The pre-appointment BIM execution plan (oGI in Italy) is the document in which a bidder responds to the exchange information requirements at tender stage: it sets out how the bidder will organise people, tools, models, the common data environment and checks to meet the client's requirements. It is part of the technical proposal, often with its own score, and after the award it is binding on the successful bidder.

The plan follows the structure of the requirements, point by point, without promises that would be too costly to keep: evaluation panels reward consistency, not lists of software.

Deliverables: EIR review sheet with requirements and risks, pre-appointment BIM execution plan formatted for the tender, BIM cost estimate, BIM team CVs, BEP after the award
Standards: Legislative Decree 36/2023 art. 43 and Annex I.9, UNI 11337-5 and 6, ISO 19650-2, tender rules and information requirements of the tender
Tools: B1P Group templates for pre-appointment and post-appointment BEPs based on the structure of Annex I.9, project portfolio as references, legal support from Studio Legale Piselli & Partners

BIM tender support

When does a tender require BIM?

In public works with a tender value above 2 million euros, from 1 January 2025, as required by art. 43 of the Code; below the threshold, when the contracting authority chooses to, which is increasingly common in design services. In private contracts, when the client includes it in the requirements.

The BIM requirement is set out in the exchange information requirements attached to the tender; if the tender mentions them without attaching them, a clarification request is the first step, because without the EIR no serious bid can be made.

BIM tender support

How do you read the exchange information requirements?

By looking for four things: the model uses required (coordination, quantities, 4D, checking, operation), the levels of information need for each stage, the deliverables with formats and deadlines, and the rules for the common data environment and for checks. People, hours and tools depend on these, and so does the cost of BIM in the bid.

The review sheet we deliver lists requirements, ambiguities to be clarified and contractual risks; contractual risks (penalties, ownership of the models, liability for data) are handled by our partner law firm.

BIM tender support

What happens after the award?

The offer becomes a plan: the post-appointment BEP takes the pre-appointment BEP and turns it into operating rules, named roles, model structure, schedule, checking procedures and CDE set-up. It must be approved by the contracting authority before production starts. We write it on the structure of the EIR, so the authority can check it quickly.

If the successful bidder has no in-house BIM team, B1P Group provides the roles (BIM manager and coordinator) and the modelling for the whole project, under the partner's name where applicable.

Documents

Which BIM documents are needed at tender stage and after?

The documents of Annex I.9, who writes them and when.

Document	Who writes it	When	What it decides
Organisational act	Contracting authority	Before the tender	How the authority organises itself to manage BIM
Exchange information requirements	Contracting authority	Attached to the tender	What the authority wants to receive, and how
Pre-appointment BIM execution plan	Bidder	With the technical proposal	How the bidder intends to respond
BIM execution plan	Successful bidder	After the award, before production	The project's operating rules

Related services

What does it combine with?

Frequently asked questions

Frequently asked questions about BIM tenders

Does the pre-appointment BIM execution plan address every requirement in the EIR?

It has to: the evaluation panel compares the plan with the EIR point by point, and a requirement left unanswered means lost points or exclusion. That is why we write the pre-appointment BEP on the structure of the EIR, with a table of contents that follows its headings.

How much does BIM cost in a bid?

It depends on model uses, disciplines, levels and duration: the review sheet is there to estimate it before you decide whether to bid. A bid that underestimates BIM is paid for on site.

Can you write the pre-appointment BEP within a few days?

Yes, if we receive the information requirements, tender rules and documents a few days ahead of the deadline; the time needed depends on how complex the requirements are. For recurring tenders we prepare a reusable base with the client.

Do you also handle private tenders?

Yes. In private contracts the information requirements are often less structured; we review them and, where they are missing, propose to the client the minimum requirements to write into the contract, together with our partner law firm.

Contact

Do you have a tender with BIM requirements?

Send us the information requirements and the tender rules: within a few days you will have the review sheet and know whether and how to bid.

Request a meeting B1P Group's BIM consultancy